SHAREcat Information Management

The oil and gas industry has traditionally struggled to gather, verify, manage and handover technical information related to new and existing assets. In development projects this can be a complex process that typically involves a deep and wide supply chain, with equipment and parts from hundreds of manufacturers, hundreds of purchase orders and several thousand people who are involved in information handling.

The duration of greenfield projects is relatively short where typical execution is complicated by late deliveries, insufficient and incorrect information which is incorrectly referenced. Received information can be duplicated within and across purchase orders. All of this results in poor information quality at an unreasonably high cost. In a typical capital project, potential savings from the use of SHAREcat can be several hundred thousand man-hours across all disciplines.

The challenges are the same for existing assets during operation, maintenance and modification activities. The difference is size and timescale. As a result, information handling cost becomes a very big part of the operating cost. Existing information structure leads to degraded information quality over time. By using SHAREcat, savings can be in the range of 4.000-5.000 man-hours per asset per year.

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Vendor Information Gathering

Managing vendor information gathering processes can be very complicated even if the best tools and processes are utilized, which is typically not the case. Often work is performed in the same way that it always has been. Processes are document-centric and involve an unreasonably high volume of information transfers/handovers through the full supply chain. This can lead to processes being vulnerable and time-consuming.

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Vendor Information Verification

Validation of vendor information consists of metadata validation and validation of data held within documents and drawings. Validation of metadata is typically a manual process where document controllers perform a physical verification of information that comes from the supply chain. Validation of data within documents/drawings is also very often based on an initial visual review performed by engineers, followed by loading into internal engineering systems for a more methodical verification long after the close-out of the document verification process. This process is unnecessarily time-consuming, and can result in design holds and delays during construction and commissioning, which again can affect a final delivery date.

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Workflow Management

Vendor documents will go through fairly extensive review processes, involving hundreds of people in development projects. The amount of documents/revisions in a project range from 30.000 to 150.000. Each of them will be reviewed by 5 to 10 people. This results in a very high volume of transactions that needs to be managed—all within a 10 working-day turnaround. It is very easy to lose track of either processes that are stuck or resubmission by vendor when documents are not accepted.

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Reusable equipment and spare part information

SHAREcat contains a catalog of reusable equipment and spare information standardized by a well-defined and rich classification scheme. Each item in the catalog has a unique and global identifier for the given item to allow reuse across companies, assets and projects using this particular item.

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